When are inventory levels increased in Sage 50?

Question

BlackTom AI · Accepted Answer

The question asks: When are inventory levels increased in Sage 50?
Option 1: 'When a sales invoice is posted' — This is typically incorrect for most ERP/accounting systems, as sales invoices usually decrease inventory (cost of goods sold) rather than increase it, since you’ve already recorded the sale and the goods are leaving inventory.
Option 2: 'When a purchase invoice is posted' — This is correct in Sage 50: posting a purchase invoice generally increases inventory because it reflects receiving goods that were ordered, thus increasing on-hand quantities until the items are used or sold.
Option 3: 'When a purchase order is recorded' — Recording a purchase order does not affect inventory levels by itself; it is a commitment to buy and does not physically receive goods or change stock until the receipt or invoice is posted.
Option 4: 'When a sales quote is recorded' — A sales quote is simply a preliminary offer and does not involve actual goods movement or inventory changes; quotes do not impact on-hand stock.
In summary, the standard flow in Sage 50 is that inventory levels increase when the purchase-related document that reflects receipt and invoicing of goods is posted, which aligns with option 2. Understanding the distinction between recording/purchasing, receiving, invoicing, and posting helps clarify why-only-posting a purchase invoice changes inventory in the expected direction.

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