You have the following description of a piece of information. Which characteristic does it fail to meet based on the description?

The accounting transactions are manually entered into a spreadsheet for recording. Multiple people have access to the spreadsheet.

Question

You have the following description of a piece of information. Which characteristic does it fail to meet based on the description?

The accounting transactions are manually entered into a spreadsheet for recording. Multiple people have access to the spreadsheet.

BlackTom AI · Accepted Answer

Manual data entry into a shared spreadsheet creates a high risk of incorrect entries, overwrites, and data-entry mistakes, so the characteristic that fails is Accurate.

1) Relevant concepts:
- Accurate: information correctly reflects the underlying transactions or facts (freedom from errors, correct values).
- Reliable: information can be depended upon consistently (includes accuracy but also consistency, provenance, and controls).
- Complete: all required transactions/data are present (no omissions).
- Timely: information is available when needed.

2) Step-by-step reasoning:
- The description: “accounting transactions are manually entered into a spreadsheet” implies reliance on human data entry without automated validation. Human entry is a primary source of errors (typos, misplaced decimal points, incorrect account codes).
- “Multiple people have access to the spreadsheet” introduces risks of simultaneous edits, accidental overwrites, inconsistent data entry standards, or unauthorized changes. Without version control, audit trails, or input validation, errors can persist unnoticed.
- Both risks directly impact the correctness of recorded values: numbers may be wrong, transactions misclassified, or prior correct entries overwritten—i.e., inaccurate information.

3) Intermediate considerations (control failures implied):
- No mention of input validation rules, reconciliation procedures, or segregation of duties → increases probability of data errors.
- No mention of completeness or timing problems: the scenario does not state missing transactions or delays.

4) Why “Accurate” is correct:
- Accuracy specifically addresses freedom from error in recorded transactions. Manual, shared spreadsheet processes are well-known causes of inaccurate accounting records. Therefore the scenario fails the accuracy characteristic.

5) Why other options are incorrect:
- Reliable: not explicitly contradicted; reliability is broader (consistency, traceability). The scenario implies risks but does not definitively state the information is unreliable.
- Complete: no indication transactions are omitted; completeness is not demonstrated to fail.
- Timely: nothing in the description mentions delays, so timeliness cannot be assumed to fail.

Final confirmation: The correct characteristic that fails is Accurate, matching the provided answer.

You have the following description of a piece of information. Which characteristic does it fail to meet based on the description? The accounting transactions are manually entered into a spreadsheet for recording. Multiple people have access to the spreadsheet.单项选择题

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